In today’s fast-paced business world, the ability to access accounting software remotely is crucial. Tally on Cloud offers businesses the flexibility they need to run their accounting operations anytime, anywhere. However, to get the most out of Tally Cloud hosting, you need to properly size it. This means considering the number of users, data volumes, and latency. In this blog, we’ll walk through the basics of sizing your Tally Cloud instance and how Remote Desktop Protocol (RDP) works for Tally access.

What is Tally Cloud Hosting?

Tally Cloud Hosting allows businesses to run TallyPrime on remote servers. This eliminates the need for on-site servers and infrastructure. With Tally on Cloud, companies can access their accounting software from anywhere, ensuring continuous operations. The Cloud also offers benefits such as reduced IT costs, centralized data storage, and improved security.

Key Factors to Consider for Sizing Tally Cloud

When selecting the correct cloud instance for TallyPrime, you must think about the following factors:

• The number of users accessing Tally.
• Data volumes generated by your business.
• Latency is the time it takes for data to be retrieved.

Let’s take a deeper look at each factor.

1. The Number of Users

The number of users who will access Tally simultaneously is crucial when choosing the correct cloud configuration. Each user consumes server resources such as CPU, RAM, and bandwidth. Getting this right ensures that your Tally Cloud hosting instance is both cost-efficient and high-performing.

Guidelines for Tally Cloud Sizing Based on Users:

• Small Businesses (1-5 users): A cloud instance with 2–4 CPU cores and 8–16 GB of RAM is usually enough for small teams.
• Medium Businesses (6-20 users): For businesses with more users, consider an instance with 4–8 CPU cores and 16–32 GB of RAM. This will ensure faster performance during peak usage.
• Large Enterprises (20+ users): For large teams, high-performance instances with 8+ CPU cores and 32+ GB of RAM will provide the resources needed for heavy workloads and high user traffic.

2. Estimating Data Volumes

Data volumes refer to the amount of data your business stores in Tally, such as financial transactions, invoices, and inventory records. As your business grows, so will your data needs. The more data you generate, the more storage you’ll need.

Data Volume Guidelines:

• Small Businesses: Begin with 50-100 GB of storage. This should be enough for a few months of accounting data and backups.
• Medium Businesses: Allocate 100-200 GB, keeping in mind future growth. This allows room for expansion and additional reports.
• Large Enterprises: For larger businesses, start with 200 GB or more. Be sure to implement regular backups and archiving to manage storage effectively.

Using SSD storage is highly recommended as it ensures faster data access and improves overall performance, especially with large datasets.

3. Latency and Remote Access

Latency refers to the delay between requesting data and receiving it. High latency can cause slow performance, hindering the user experience. Minimizing latency is key, especially when accessing Tally remotely.

Ways to Reduce Latency:

• Choose the Right Data Center Location: Select a Tally cloud hosting provider with data centers near your location to reduce latency. This makes a big difference in performance, mainly if your team is spread out geographically.
• Use Remote Desktop Protocol (RDP): RDP allows users to access Tally on the Cloud securely. By using RDP, users can interact with Tally as if they were working on their local machine, but remotely. Proper RDP configuration minimizes latency and improves user experience.
• Optimize Network Performance: Regularly monitor network speeds and make adjustments to ensure minimal lag during data retrieval.

4. Cloud Pricing: Balancing Cost and Performance

The pricing for Tally Cloud hosting depends on the resources you choose, including CPU, RAM, storage, and the number of users. To keep costs manageable, you need to select a pricing model that fits your business needs.

Common Pricing Models:

• Per User Pricing: With this model, you pay based on the number of users accessing Tally. This is ideal for businesses with fluctuating user numbers.
• Resource-Based Pricing: This model charges based on the amount of server resources (CPU, RAM, and storage) used. It offers flexibility and is suitable for businesses that need consistent resources.
• Tiered Pricing: Some cloud providers offer tiered pricing, providing different levels of cloud resources at varying costs. This can be an excellent option for growing businesses.

5. Setting Up RDP for Tally Cloud Access

To enable remote access to Tally, setting up Remote Desktop Protocol (RDP) is essential. RDP ensures secure, efficient access to your Tally instance on the Cloud. Here’s how you can set it up:

Steps for RDP Setup:

1. Create a Cloud Instance: Select a cloud service provider and create a virtual machine with the desired resources (CPU, RAM, storage).
2. Install Tally on the Cloud: Download and install TallyPrime on your cloud instance. This functions just like a local installation.
3. Enable RDP Access: Set up RDP on the cloud instance and configure user access permissions.
4. Secure the Connection: Implement firewalls or VPNs to protect your Tally data.

By following these steps, you can ensure secure and efficient remote access for your team.

Conclusion

Choosing the right Tally Cloud hosting instance is essential for optimizing performance and managing costs. By considering factors such as user count, data volume, and latency, you can ensure your cloud instance is sized correctly. Additionally, setting up RDP for Tally will provide your team with seamless remote access, enabling them to work efficiently from anywhere.

Whether you’re a small business or a large enterprise, understanding how to size and configure your Tally Cloud instance will help ensure you get the most out of your cloud solution